How long does it take to complete the task? / Hebrew

Short description

Learning to accurately estimate the time it takes to complete a task is a valuable skill that can improve productivity and build trust with clients. By accurately estimating the time needed, individuals can effectively schedule their day and ensure they have time for personal pursuits. Additionally, it can help in determining realistic time frames for project deadlines and avoid being viewed as untrustworthy or unreliable. Practicing with a timer, such as Clockify, can help improve time estimation skills and lead to more accurate predictions. Further tips on effective planning may be covered in future articles.

How long does it take to complete the task? / Hebrew

An article for those who experience difficulties in predicting the time that will be spent on the task.

I used to be that kind of person myself
And it is not surprising – no one is born with the skill of perfectly accurate planning.

Now I’m pretty sure, in some cases even up to a minuteI can estimate how much time it will take me to complete this or that task, which in previous planning attempts seemed impossible.

Before I tell you how to learn it, I will name two main advantages that this skill gives us:

1. Deep control over your own time

If you are not in control of your time, you are not in control of your life. Work and procrastination fill all the space, and there is no time left for what you really want to do. To start playing sports, some kind of hobby, to start learning something new, and really do itIt needs to be scheduled for a specific time.

Knowing how much time your tasks take, you can make a clear plan for the day, and already at the beginning of the day know what tasks will be done and what you will do in the breaks. AND precisely knowing, not “naively assuming”As it often happens when you just start planning. It will improve the quality of life many timesand you will have time to live more for yourself, despite the fact that there will be the same number of hours in the day.

2. Determination of realistic terms for customers

Sometimes it is necessary to estimate the term of the project or its parts. If you make a mistake with the estimate, or worse – make a mistake regularly, in the eyes of the customer you will be a person who cannot be trusted, who always fills the deadline, no matter what he calls it. The attitude will be appropriate, and if possible, the customer will prefer a more responsible and punctual performer.

On the contrary, if you always invest within the stipulated time frame, you will be valued at your weight in gold.

This is especially true if you work at an hourly rate: in this case, you can avoid the “eyes of Sauron” – the need to use a time tracker that records everything that happens at your desktop.

Example I I work at a fairly high hourly rate, and I fix the price even before the work begins. Wherever teams used time trackers, I was not required to use them, because the result is important, not overcontrol.

Over-control is only a measure for those who are not able to evaluate their time spent – and I am able, besides, I don’t like being over-controlled, as if they are standing over my soul, it hinders work rather than helps.

How do you learn to accurately estimate your own time spent on a task?

I am sharing a method that has proven effective in my case:

Train yourself to check the time before starting a task, and stop the timer when it is finished.

Not to show someone later, just for yourself. Make it your goal to set a timer every day, no matter what you do. Use convenient programs designed specifically for this.

I use Clockify (for all devices, moreover, free), there you can write what is being worked on every time the timer starts, and calculate how much time was spent on the project as a whole.

Believe me, it’s not so easy – to remember that you need to start the timer, and even immediately after completing the task, stop it.

But it’s worth it! Contrary to expectations, I will not offer to read my history of recording time, and cramming how much time was spent on certain tasks. Strangely, every time you time yourself, the result is delayed in your head. And after a couple of months, or even a few weeks of regular time recording, you will be able to determine how much time this or that task will require of you. And the most important thing is to really hit the target. And not one out of twenty times, but at least eight out of ten.

Again, I myself was surprised at the effectiveness of this method when I guessed to the minute how long the task would take.

Moreover, several times I guessed to the minute how long an event would take, which did not depend only on me – for example, team meetings, the duration of which could vary from an hour to six hours. This was possible due to the fact that I visited them for quite a long time, and based on all the facts that I had, as well as the skill described above.

Try it, the game is worth the candles!

If you are interested in the topic of planning – let me know in the comments, and then in one of the next posts I will tell you how to plan the day so that the plan coincides with reality, and does not disappoint with its existence.

How are you doing with time estimation?

Answer the questions and share in the comments. Maybe you know some other good way to pump this skill?

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