Australia’s Atlassian, developer of Trello and Jira, issued its latest warning: “30 days left.” Then all user data from Russia and Belarus will be deleted. Many of my acquaintances hoped until the last that this would not happen, and now they are urgently looking for a place to move.

I have been testing different project management systems for 4 years. In the last year, Russian services have been growing like mushrooms after the rain. It is best to choose those that have been on the market for a long time. Here are 5 proven options, I advise you to try them first. At the end – a comparative table.

5 analogs of Trello

1. YouGile

I will tell about this system in more detail, because I myself have been using it for a long time. Three years ago, it was positioned as a Russian analogue of Trello, but now it has already surpassed Trello in terms of functionality. There is a more flexible system of rights, advanced reporting, more than 120 functions and a built-in messenger. In the last year, new features have been released non-stop – the YouGile team has doubled the number of developers. I’m sitting on the free version for up to 10 people, watching the changes.

How to move:

Import all Trello. Boards, columns, tasks, subtasks, description, files, comments are transferred in a few clicks. Everything is beautifully laid out on the shelves in separate projects.

Download projects from a CSV file. Transferred: name, description and attributes of tasks, deadlines, stickers and statuses, e-mail of performers, subtasks. Everything also falls into a separate project, which is specified in the template.

More about the system

Built-in messenger

Chats are built into each task. Previously, they were quite primitive, but now there are emoticons, quotes, pinning messages, mentions and reactions – all like in the messenger. It is also convenient to communicate from the phone, the mobile phone is currently being actively polished. We recently added a video feature – you can record your screen with your voice.

It is interesting that in other reviews it is often mentioned as a drawback of the system. For example, the employees will chat and not work. Well, there is such a thing, but nothing prevents you from doing it both in Telegram and in the same Slack. Here, chats are at least tied to tasks, you can communicate objectively.

Summary

This is a system feature, at least in others, I don’t remember this. You can make a special column on the board and automatically display tasks from all projects according to various parameters. For example, collect “hot” or “very important” in one summary and monitor them separately. In the other – tasks that have been active in the last 24 hours.

System of rights

There is a very flexible system of rights – you can allow or prohibit more than 30 actions. Custom roles can be created for each individual freelancer or contractor.

Text editor

I suffer a little that there is no full-fledged document editor, but a similar feature was released that year. This is a text editor hidden in the description of each task. It resembles Google-docs: you can copy articles while preserving the layout – all titles, links, pictures. The history of versions is saved, you can roll back to the previous one.

In one project we use it for onboarding. We made a separate board for editors, put all the documents with our editorial policy, LLC, dictionary and brand book there. We did it for beginners, but as a result we use it ourselves – it turned out something like a knowledge base.

Open boards

The trick here is that you can bypass the limit of 10 free users. If you open the boards in exile, you can invite at least 500 guests to them, they are not taken into account. Guests can simply view or create new cards and write in chats under their name. Without registration and SMS. So you can conduct a social survey or do something similar to internal technical support.

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In addition to YouGile, I worked in 4 other systems that can be trusted 100%, they have been around for a long time and are now also actively developing. It’s not entirely correct to call them Trello analogues, but they may well replace it. Each has its own chips, I will tell you in more detail.

2. Pyrus

This system isn’t exactly like Trello, but it’s not to blame either. It has its own features and advantages. Ideal for electronic document management and automation of routine processes. A good solution for the HR and accounting department. There are fewer options for project management and planning, but all the standard tools are there: kanban boards, task lists, and a calendar.

How to move:

Technical support helps with data import. There are various options for transferring the client base: integration with the CRM system, synchronization with MS SQL, MySQL, PostgreSQL, importing an Excel file with the XLSX extension with a list of clients.

More about the system

Main features:

• Automate document flow. There are many ready-made scenarios: approval of contracts and payments, vacation requests, invoicing.

• Build work processes. For example, to collect and process an application from the site.

• Manage tasks. Put on control, sort, keep track of time.

• Collaborate with files in the document editor.

• Organize an internal Help Desk.

• Gather a client base and work with it.

3. Week

The system is similar to Trello in many ways and even surpasses it in terms of functionality. Allows you to work with large-scale projects, convenient for planning. The main features are flexible messages and ready-made work scenarios for different directions with board templates.

How to move:

Transfer data from Trello via JSON file or API. You can import all boards at once only if you have a premium Trello account. If different or free, each board must be carried separately.

You can transfer data from Jira with the help of technical support.

More about the system

Main features:

• Manage large-scale projects. Tasks can be decomposed up to 6 nesting levels into subtasks.

• Use as a CRM. Work with the customer base – build sales pipelines, conduct deals, store data and details.

• Work with documents in a text editor. Create a knowledge base.

• Keep planning in the calendar for the week and month.

• Invite guests, set privacy for each project.

• Configure any types of messages – on email, in Telegram, in the form of cannons in the browser and mobile version.

4. Kaiten

Board logic is similar to Trello boards: they can be combined and grouped into workspaces. Combined boards, which contain several boards at once, are a feature of this system. There is also strong reporting here – 12 types from different sections, many graphs and dashboards.

How to move:

Automatically import data from Jira and Trello. This function appeared in time to spite the day.

More about the system

Main features:

• Create common workspaces and separate workspaces for different departments. Combine boards and see the picture of the company at different levels.

• Keep track of time both by tasks and by employees. See who is more and who is less loaded.

• Find “bottlenecks” – those places where tasks get stuck. There are tools for this: cumulative flow diagram.

• Visualize data in dashboards and graphs and share them by link with customers.

• Work according to sprints or other framework. There is a designer of business processes.

5. Planfix

Fun fact: once upon a time, in 2014, this system directly called itself an analogue of Trello in Russian. But it also surpassed him in functionality a long time ago. Boards look similar to Trello boards, but now have much more features and features.

How to move:

Migrate data from Trello. At the end of last year, automatic import was added.

With Jira, everything seems to be more complicated. It is better to contact the official partner of the system. There are 42 integrator partners who help you move and customize everything for your business processes.

More about the system

Main features:

• Fully adapt the system to yourself, set it up for any processes. There are a lot of functions here, however, you need to understand them, the interfaces are not the easiest.

• Use to work with documents in the accounting department or HR department. There is an online editor, ready-made templates and scenarios: contract approval, invoicing, and more.

• Use as a CRM in sales or marketing.

• Work on classic kanban boards, manage tasks.

• Monitor any slices of data at different levels – from the project in general to the actions of a specific user. Powerful report designer.

Let’s summarize briefly: